When an owner or tenant asks about a lease clause, an insurance expiry, or a Healthy Homes deadline, you should not have to dig through folders. Proppi sits beside your property management system — reading every document under management, tracking every deadline, and keeping source documents linked to the work your team reviews. Managed work is prepared for approval; you stay the licence-holder who makes the call. Built for agencies in New Zealand and Australia.
Onboard your first property in under 10 minutes
What property management teams use Proppi for
When an owner calls about a lease clause, an insurance expiry, or a Healthy Homes deadline, you should not have to dig through folders. Proppi brings the relevant property memory and source documents together in seconds.
Drag in the lease, the bond record, the building report, and the insurance certificate. Proppi classifies them, extracts key dates, and the property is ready for your owner-portal handover.
Every notice, condition report, bond lodgement, and inspection record filed against the right property — across New South Wales, Victoria, Queensland, South Australia, Western Australia, Tasmania, the Australian Capital Territory, the Northern Territory, and New Zealand.
One shared document library for the whole team, with every read and write auditable — so any team member can answer any owner, and the record shows who approved what.
Looking for a region-specific overview?
What Proppi does
Upload what you already have. Proppi reads the file, answers from it with citations, and prepares the next work for your approval.
Leases, insurance, inspection reports, invoices, notices, photos, and emails — read, filed against the right property, and honest about their state.
Ask about a lease clause, a repair, or a deadline. Proppi answers from your file with citations — and says what's missing instead of guessing.
Upcoming lease, insurance, inspection, and maintenance dates become prepared work — consequences shown first, receipts kept after, one queue watching what's next.
How it all fits
The five loop steps under each promise above are one system — the 5A loop. Every campaign runs the same way, so the tenth listing is no harder than the first. Enter anywhere; it always ends with you in control.
A1 · Assets
Remembered
Documents read, filed, and honest about their state.
A2 · Ask
Answered
Questions and tasks, grounded in your evidence.
A3 · Approve
Decided
Consequences shown first; the decision stays yours.
A4 · Add
Receipted
Results that stick, with receipts — retry-safe.
A5 · Attention
Watched
One queue raises what's next, and why.
↺ Attention starts the next piece of work, grounded in the file you already built — the loop, not your inbox, does the remembering.
Honest scope
Proppi builds property memory from source documents. You stay in control of approvals and bring in qualified advisers where the decision requires one.
FAQ
It can do everything up to the approval card and nothing past it. Connect Proppi to Claude, ChatGPT or Gemini and the assistant can read the property file and draft the listing, but publication stops for a person to approve. Connecting an assistant changes who does the typing, not who makes the decision.
No. Everything works in Proppi on its own. The assistant is just another door into the same job, for people who already live in one.
Trade Me today, for sales — so New Zealand is covered and Australia is not, yet. Rental listings are drafted end to end but publishing them is still in build, and Australian channels are in progress. We would rather name a channel when it works than before. If you list rentals, or list in Australia, join the beta and we will tell you the day yours goes live.
Yours. You connect your own Trade Me account, so the listing goes out under your identity and Trade Me bills you directly at its normal rates. Proppi adds nothing on top and takes no cut — Proppi being free while in beta is a separate thing from what Trade Me charges to run a listing. Publishing through an account you do not have to supply yourself is planned once bring-your-own is working well.
Every draft names the documents it was built from, so you can check it against the file it came from rather than taking it on trust. Nothing is published until you have read it and approved it.
Your customer relationship manager tracks contacts and tasks. Proppi reads the property file itself — the Land Information Memorandum, title, tenancy agreement, reports and photos — and drafts the listing that comes out of it, every claim tied back to its source page and nothing published until you approve it.
Proppi builds the property file and prepares campaign work for approval. It doesn’t replace your lawyer or conveyancer, make disclosure decisions for you, or publish anything on its own. Use it alongside your professionals — not instead of them.
Yes. Your documents are encrypted at rest and in transit. We use enterprise-grade infrastructure hosted in secure data centres. Only you can access your documents, and we never use your content to train AI models.
Proppi accepts PDFs, JPEGs, PNGs, and HEIC photos from your phone — plus scanned documents. Our AI reads and processes them all, even low-quality scans and photos of paper documents.
Today, drag and drop files in the upload page. Coming soon: forward attachments in from your email, or connect Gmail or Google Drive to pull documents in from where they already live.
Add a listing and Proppi drafts it from the property file — 88 Crown Street's title, reports and photos read into one room. The draft carries source links, so you can verify every claim before you approve it.
No. Upload your documents and Proppi classifies them automatically, extracts the key details, and uses them to build property memory. No folders, no tags, no manual filing system to maintain.
Proppi currently supports property documents from New Zealand and Australia — leases, tenancy agreements, insurance policies, building reports, and more. We’re expanding support to additional regions soon.
Drop in the documents you already have — the first piece of work comes back cited, waiting on your approval.