The campaign runs itself. You just say yes.
Proppi reads the property file — LIM, title, reports, photos — then preps the appraisal, the ad and IM, the data room, the vendor reports, the buyer answers, the S&P. Nothing goes live, gets shared or spends a cent until you and the vendor say yes.
One campaign with Proppi
14 Beech Lane, Wellington · appraisal to sold
Appraisal drafted · file read
LIM, title, builder's report cited · you review, the vendor signs
Launch approved · live on 3 portals
Vendor signed off v3 · $159 once · per-portal receipts
Buyers qualified · answers cited
14 enquiries · 3 hot · Q&A answered from the file · NDA gates held
Vendor report, every Friday
Drafted on schedule · approved by you · delivery receipted
Offer in — S&P drafted
Signing gated on your approval · full disclosure record kept
Appraisal to offer: Proppi prepared it all. Every yes was yours.
Sound familiar?
Every campaign is a hundred small jobs. You get paid for about five of them.
Where's the LIM?
The property file lives across email threads, the vendor's lawyer, a portal upload, and a USB stick from the photographer.
The vendor wants an update. Again.
Writing the weekly campaign report eats the evening — and it's the same numbers, found by hand, every week.
Did the ad actually go live everywhere?
Three portals, three logins, one typo'd price waiting to embarrass you in front of the vendor.
Who got the builder's report?
A buyer's lawyer asks what was disclosed and when — and the answer is somewhere in your sent folder.
Proppi takes those four off you — and it never publishes, shares, or answers a buyer behind your back.
You need the property file ready before the campaign
The listing file, read and ready
Drop in the LIM, title, builder's report, photos — or forward them from your inbox. Proppi reads each one, files it against the listing, and pulls out what the campaign needs: dates, defects disclosed, chattels, rates. The data room builds itself as the file fills.
- No filing, ever. No folders, no renaming — classification is automatic.
- Every document wears its state — ready, needs one quick confirm, superseded.
- New versions retire old ones visibly, so yesterday's photo set never goes to a portal.
LIM — 14 Beech Lane · Mar 2026
Consents, rates & flood notation extracted
Builder's report · Feb 2026
Roof repair date read as 2019 · low confidence · confirm
Photo set v1 · winter shoot
Replaced by v2 · kept for the record
Yes — the leak noted in the 2019 inspection was repairedAug 2019; the current builder's report records the roof assound.
Buyer Q&A pack — draft
Ready for reviewCreated from this conversation · nothing reaches a buyer until you approve it
You need buyer questions answered — correctly, at 9pm
Buyer answers from the file — with the page to prove it
"Was the roof issue fixed?" Proppi answers from the builder's report and the invoice — with chips that open the exact page. If the file can't support an answer, it says what's missing instead of guessing in your name. Drafts — ads, IMs, vendor reports — work the same way.
- Citations you can tap — verify any claim before it reaches a buyer.
- "The file doesn't say" said out loud — no invented answers under your name.
- Asks become work. "Draft the vendor report" turns into a real item you review — not a chat message that scrolls away.
You need to go live fast — without a wrong ad going out
Proppi prepares. You and the vendor approve. Then it publishes.
The ad, the IM, the portal listings — prepared from the file, ready for review. Vendor sign-off is a recorded step, not a text message. And publishing shows you the exact consequence first: which portals, what fee, when it goes live.
- The consequence, spelled out — portals, fees, timing, what gets recorded.
- Buttons say what they do — "Approve publication fee", never a vague "Confirm".
- If the file changes first, approvals expire. A new photo set or corrected price means re-approval — a stale ad can't go live.
Listing ad — v3
Vendor approvedM. Tan signed off 9:02 · recorded against ad v3 + photo set v2
Publish listing — 3 portals
Your decisionTrade Me Property
Live 09:41 · receipt TM-88231 · $159 fee
OneRoof
Live 09:44 · receipt OR-4410
realestate.co.nz
Hero photo below minimum size · approval preserved
You need to prove what was disclosed, sent, and published
A campaign record that writes itself
Every publish, share, and send leaves a receipt on the campaign — who approved it, when, against which version of the file, and what came back. When a buyer's lawyer asks what was disclosed, or a portal listing is disputed, the answer is one search — not your sent folder.
- Per-portal receipts — live time, listing ID, fee.
- Partial failure is handled — one portal rejects a photo, the other two stay live, retry is one safe click.
- Safe to press twice — retries never double-publish or double-charge.
You need the hot buyer surfaced — not buried in enquiries
The campaign watches itself
Enquiries are read and qualified, NDAs are chased, data-room access waits on signatures, and the vendor report is drafted on schedule. One queue across every campaign, ordered by consequence — each item says why it matters and hands you one clear next step.
- What · why · where · next — every item, exactly one primary action.
- Nothing feels like magic — each alert names the rule and evidence that raised it.
- Gates hold without you. No countersigned NDA, no data room — blocked, not warned.
Qualified buyer waiting on the data room
High intentJ. Chen viewed twice and asked for the builder's report — NDA countersigned 14:20, access not yet granted.
Vendor report — sent on schedule
DoneWeek-2 campaign report approved by you 16:04, delivered to M. Tan · receipt kept.
How it all fits
One loop keeps those five promises
The five loop steps under each promise above are one system — the 5A loop. Every campaign runs the same way, so the tenth listing is no harder than the first. Enter anywhere; it always ends with you in control.
A1 · Assets
Remembered
Documents read, filed, and honest about their state.
A2 · Ask
Answered
Questions and tasks, grounded in your evidence.
A3 · Approve
Decided
Consequences shown first; the decision stays yours.
A4 · Add
Receipted
Results that stick, with receipts — retry-safe.
A5 · Attention
Watched
One queue raises what's next, and why.
↺ Attention starts the next piece of work, grounded in the file you already built — the loop, not your inbox, does the remembering.
Who it's for
Built around the campaign, start to sold
Winning the listing, running it, closing it — the same loop carries all three, so nothing changes shape mid-campaign.
Win the listing
Appraisal to signed agency agreement
- Appraisal drafted from the property file, every claim cited
- Proposal ready for the vendor — you review, then send
- Agency agreement signing gated and receipted
Run the campaign
Launch to qualified buyers
- Ad, IM and data room prepared from the file
- Vendor approval recorded · portals published with receipts
- Buyer Q&A answered from the file, NDA gates held
Close
Offers to sold
- Offers tracked · S&P drafted for review
- Signatures gated, every step receipted
- The full disclosure record, one search away
Not selling right now?
The same property file works for the people who hold on
This page is the selling-agent story — read it in full onProppi for Selling Agents. The same file, read and receipted, also carries the audiences who keep the property.
Landlords
Self-managing one to ten rentals — Healthy Homes records, lease deadlines, and year-end tax records from the same read file.
Proppi for LandlordsProperty managers
Owner and tenant work prepared for approval, audit-ready tenancy records, and shared team workspaces.
Proppi for Property ManagersInvestors
Cross-property work, bright-line and capital gains tax records, and year-end packs across a portfolio.
Proppi for InvestorsHonest scope
What Proppi helps deliver — and where it stops
Proppi builds property memory from source documents. You stay in control of approvals and bring in qualified advisers where the decision requires one.
What we help do
- •Build the property file from LIMs, titles, reports, photos, invoices, and emails — and keep it honest
- •Prepare appraisals, ads, IMs, data rooms, vendor reports, and buyer answers for your approval
- •Publish, share, and send with recorded approvals and per-action receipts
- •Support New Zealand and Australia-specific campaign workflows where the relevant jurisdiction is identified
What we do not do
- •Replace a lawyer, conveyancer, valuer, or your licence obligations
- •Publish, disclose, or answer a buyer without an approval
- •Guarantee outcomes where source documents are missing or professional judgment is required
- •Sell your data or train AI models on your documents
Pricing
Free while we build it with you
Proppi is free to use right now — the full product: found documents, grounded answers, approvals, receipts, and the watched queue. When paid plans arrive, early members hear first and keep generous grandfathered limits. No credit card, no lock-in.
FAQ
Questions, answered plainly
How is Proppi different from my CRM?
Your CRM tracks contacts and tasks. Proppi reads the property file itself — LIM, title, reports, photos — and prepares the campaign work from it: ads, IMs, data rooms, vendor reports, buyer answers, each tied back to source pages and gated on your approval.
What does Proppi not do?
Proppi builds the property file and prepares campaign work for approval. It doesn’t replace your lawyer or conveyancer, make disclosure decisions for you, or publish anything on its own. Use it alongside your professionals — not instead of them.
Is my data secure?
Yes. Your documents are encrypted at rest and in transit. We use enterprise-grade infrastructure hosted in secure data centres. Only you can access your documents, and we never use your content to train AI models.
What file types are supported?
Proppi accepts PDFs, JPEGs, PNGs, and HEIC photos from your phone — plus scanned documents. Our AI reads and processes them all, even low-quality scans and photos of paper documents.
How do I get my documents into Proppi?
Today, drag and drop files in the upload page. Coming soon: forward attachments in from your email, or connect Gmail or Google Drive to pull documents in from where they already live.
How does Proppi prepare work from my documents?
Add a listing or tell Proppi what to prepare from the property file — an appraisal for 88 Crown Street, a buyer Q&A pack, this week’s vendor report. Proppi prepares the work with source links so you can verify every claim before you approve it.
Do I need to tag or organize my documents?
No. Upload your documents and Proppi classifies them automatically, extracts the key details, and uses them to build property memory. No folders, no tags, no manual filing system to maintain.
What regions does Proppi support?
Proppi currently supports property documents from New Zealand and Australia — leases, tenancy agreements, insurance policies, building reports, and more. We’re expanding support to additional regions soon.
How much does Proppi cost?
Nothing right now — Proppi is free while we build it with early members. When paid plans arrive, you’ll hear first and early accounts keep generous grandfathered limits. No credit card required, cancel anytime.
Can I cancel anytime?
Yes, no lock-in contracts. Cancel from your account settings and you’ll retain access until the end of your billing period.
Start with the property you're pitching this week.
Drop in the file — the appraisal draft comes back for your approval, and the campaign runs from there.