What is Proppi? Property Document and Compliance Assistant for Landlords

The Paperwork Problem (You Know This One)

If you’ve got even one rental property, you already know the drill. The tenancy agreement’s in your email. The insurance certificate’s on Google Drive. The Healthy Homes assessment is… somewhere. Council rates notice? Probably still in the letterbox.

Now imagine you’ve got five properties. Or ten. Every property comes with its own stack of documents — and they all live in different places.

When tax time rolls around — Inland Revenue records in New Zealand, Australian Taxation Office substantiation in Australia — or a tenant asks about their bond, or you need to prove Healthy Homes compliance or state-by-state landlord obligations, you’re hunting through inboxes, folders, and actual physical piles of paper. It’s not fun, and it’s not a good use of your time.

That’s the problem Proppi exists to fix.

How It Works (the Short Version)

1. Brief the Job

Start with the work you need done: a compliance review, owner update, renewal follow-up, accountant pack, or plain-English question. Attach PDFs, scanned documents, photos of paper, or forwarded attachments as the evidence.

2. Proppi Reads the Evidence

The AI reads everything through OCR (Optical Character Recognition), including poor-quality scans and handwritten notes. Every document gets classified — tenancy agreement, insurance policy, rates notice, building report, compliance certificate, whatever it is. Then Proppi extracts the key details: dates, dollar amounts, names, addresses, clauses. No manual data entry.

3. Review the Prepared Work

This is the bit that changes how you work. Instead of opening folders and scanning PDFs, you review a prepared answer, summary, pack, checklist, or action list. You can also ask:

• “When does the lease at 42 Queen Street, Auckland expire?”
• “Which properties have insurance expiring this quarter?”
• “What’s the rent on my Surry Hills unit in Sydney?”
• “Show me the special conditions in the Smith tenancy.”

Proppi searches across your entire portfolio and prepares the answer — with a link to the original document so you can verify it yourself.

4. Deadline Tracking

The AI picks up every important date — lease renewals, insurance expiries, Healthy Homes deadlines, state landlord-compliance checkpoints, land tax instalments, EOFY deduction cut-offs, inspection dates — and keeps track of them for you. No more spreadsheets, no more calendar reminders you set up once and then forget to update.

Who Actually Uses This?

• Landlords with a few rentals — you don’t need ten properties to drown in paperwork. Even two or three creates enough admin to make you wonder where the weekend went.
• Portfolio owners (5–50+ properties) — this is where manual tracking properly falls over. You can’t keep it all in your head, and spreadsheets only work until they don’t.
• Property managers — handling documents across multiple owners, multiple properties. The search-across-everything feature is the game changer here.
• Body corporate or owners corporation committees — meeting minutes, maintenance plans, insurance certs, consent docs. It piles up.

What Does It Cost?

Free tier: up to 3 properties and 50 documents. Enough to give it a proper test run without paying a cent.

Paid plans start at $19/month (Essential — 10 properties, 500 documents) and go up to Team plans for property management companies. Pricing is shown in your local currency at checkout — New Zealand dollars for New Zealand, Australian dollars for Australia.

Honestly, How’s It Different From a Google Drive Folder?

The difference isn’t just speed — it’s that your documents become cited evidence for work you can review, not another filing system you have to manage.

Want the Technical Deep Dive?

If you’re curious about how the AI processing actually works — OCR, classification, entity extraction, semantic search — we’ve written a technical explainer on AI document management for property.

Keep Reading

• Property Document Types in New Zealand: Complete Reference — every document type you’ll encounter as a landlord
• Australia Landlord Compliance Checklist 2026 — state-by-state obligations and the records you need
• New Zealand Healthy Homes Standards: Compliance Guide — the rules, the deadlines, and the penalties
• Australia EOFY 2026 Landlord Tax Prep Checklist — Australian Taxation Office records, deductions, and what to keep
• Property Investment Gotchas 101 — tax traps, hidden costs, and rules that catch New Zealand and Australian investors off guard

Proppi is free to try with up to 3 properties. Brief your first property job and see cited property work prepared for review — no credit card required.

Last reviewed: May 2026. References to tax, tenancy, and compliance rules in this article are illustrative — confirm current requirements with Inland Revenue, Tenancy Services, the Australian Taxation Office, or the relevant state or territory authority before acting on any specific obligation.